Role Overview: Event Co-ordinator

Remunerated Role | Based in Southwick, Hampshire

As Event Co-ordinator for Southwick Revival, you will take on a key organisational role in delivering a large-scale, two-day community event held annually in June. You’ll work closely with the Southwick Revival committee, volunteers, suppliers, and community partners to ensure the smooth and safe running of the event from planning to pack-down.

While you will be an essential part of the planning team, you won’t be doing everything alone — social media, email communications and press outreach are already handled by dedicated team members, so you can focus fully on planning and logistics.

The time commitment for this role varies throughout the year and builds gradually as the event approaches.

Key Responsibilities

Volunteer & Team Coordination

  • Allocate and organise volunteers across the site (e.g. car park, road marshals, info points)

  • Respond to volunteer queries and provide regular updates

  • Ensure clear communication with volunteer leads and area supervisors

Legal, Safety & Compliance

  • Apply for required permissions, including road closures, TENS licences and council permits

  • Ensure Health & Safety standards are met, including compiling risk assessments and documentation

  • Confirm that all required event insurances are in place

Logistics & Supplier Management

  • Book and liaise with key suppliers such as:

    • Food and drink concessions

    • Toilet and hygiene facilities

    • Buggy and minibus transport

    • Fencing, crowd control and site equipment

  • Confirm and coordinate with vintage bus providers

Sponsorship Communication

  • Maintain contact with sponsors before and after the event

Planning & Admin

  • Act as a central point of contact for section leads and committee members

  • Book venues (e.g. the Village Hall) for planning meetings and event use

  • Take and produce minutes from meetings -usually held in the evenings,

  • Keep records of decisions, contacts, and bookings organised and accessible

Event Delivery

  • Ensure setup and pack-down teams are in place and briefed

  • Oversee site readiness, health & safety signage, and key access areas

  • Be present during the event weekend to oversee logistics and support the team

This is a hands-on, rewarding role ideal for someone who thrives on planning, teamwork, and bringing a community event to life. Experience working with volunteers is essential. Proficiency in Microsoft Office is required.

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